Job offer: Assistant Property Manager (1 Position)

We are now looking for qualified candidate to fulfill the position below:

PURPOSE OF JOB:   

The Assistant Property Manager is primarily responsible for the delivery of management services to a portfolio of residential and, where applicable, mixed-use buildings and estates.  

The Senior Property Manager is primarily responsible for the delivery of management service to a portfolio of residential and, where applicable, mixed-used buildings and estates.   

The senior property manager roles encompass a broad spectrum of responsibilities, within a central focus on overseeing the operational aspects of residential, commercial, or industrial properties.  

He or she must have solid understanding of commercial real estate, industrial properties including accounting practices, lease, and landlord/property management/tenant/owner relationships. This position involves ensuring the properties are well-maintained, fully leased, and operating within the set budget. The SPM role will be the direct interface with the client/freeholder and leaseholders within their portfolio. 

Duties

• MAJOR RESPONSIBILITIES: 
• Property Inspections and Maintenance and reports 
• Property Sales (Assignment of the Lease) 
• Contractors 
• Complaints 
• General 
• Finance: Budgets and Client Accounts 
• Property Inspections and Maintenance: 
• Arrange maintenance of external and internal decorations 
• Arrange maintenance of plant and equipment 
• Arrange maintenance of lighting installations, including re-lamping 
• Monitor and maintain building management systems 
• Arrange maintenance of water features 
• Instruct other professionals (surveyors, engineers etc) as required and upon client instructions 
• Arrange car park management 
• Arrange refuse collection management 
• Arrange testing of lifting equipment and abseiling points 
• Finance: 
• Ensure that Management Agreements are in place for all clients and developments 
• Prepare budgets for each property within the portfolio and prepare notes of explanation for each property within the portfolio and ensure they are complete and approved two weeks prior to the billing period 
• Liaise with clients / landlords to agree the service charge budget 
• Provide background detail and financial information to enable the service charge budgets to be agreed 

Requirements

• EDUCATION/QUALIFICATIONS 
• Bachelor’s degree in business, real estate, or related field.  
• Certification in any form of property management 
• 5+ years of experience in property management, with at least 5 years in supervisory role.  
• Familiarity with property management software 
• Knowledge of landlord/tenant laws. 
• EXPERIENCE 
• Minimum 7 years progressively responsible commercial property management experience of working in management role in the related field. 
• Perform periodic regular property inspections. 
• 5 years similar position in estimating commercial and residential construction project is advantage. 
• JOB RELATED KNOWLEDGE/ SPECIFIC SKILLS 
• Advanced time management skills including the ability to program and schedule the time of others. 
• Intermediate organizational skills with the ability to implement system and procedures to ensure efficient and transparent tendering process, costing and budgeting. 
• Advanced financial and budgetary skills with the ability to assess suppliers’ contractual value, tendering value, cost, quality, term and conditions, variances and analysis. 
• Advanced written and spoken communication skills with the ability to write contractual letters, financial documentations and proposal. 
• Patient, reliable and dedicated to working independently with minimum support from management. 
• Able to work as a team within internal, external team members and across the functions in the company. 
• Strong leadership, organizational and interpersonal skills and multitasking. 
• Experienced in operational management. 
• Efficient in communication verbal and written form. 
• Have a comprehensive knowledge of Quality Assurance principles, methods, design, material testing and implementation. 
• Ability to work team and coordinate with other departments. 
• Have good judgement decision making.  
• PERSONAL QUALITIES 
• Audit principle, standard and guideline 
• Accounting principles and practices 
• Good Attitude and honesty 
• Self-motivated, proactive, team player 
• Knowledge of conflict, team player 
• Knowledge of conflict resolution techniques. 
• Motivating with positive feedback. 
• Resourceful and an expert in the specific segment. 
• Support the employee at hardship. 
• Well organized. 
• Takes an up hand in mediating with calmness and productivity. 
• Excellent analytical and problem-solving skills. 
• Strong interpersonal skills and the ability to build relationships. 
• Ability to manage multiple projects and meet deadlines. 
• Proactive and self-motivated with a strong work ethic. 
• Proven ability to lead and manage a team. 
• Strong communication and presentation skills. 
• Detail-oriented with a high level of accuracy. 
• Ability to work independently and as part of a team. 
• Knowledge of regulatory requirements and industry standards. 
• Strong organizational and time management skills. 
• Ability to handle confidential information with  integrity. 
• Experience in risk assessment and internal control evaluation. 
• Experience in developing and implementing plans especially property service management.  
• LANGUAGES 
• English / Chinese
• COMPUTER SKILLS 
• Microsoft Office products (Word, Excel, Outlook, etc) at a proficient level.