Job offer: Finance Officer

Felm’s extensive experience and solid thematic expertise is in promoting the rights and inclusion of people from marginalized groups with local partners. The long-term goal of Felm is to contribute to improved resilience and inclusion of people from marginalized groups in the program target area with focus on climate resilience, inclusive education and church cooperation. Felms aims at strengthening the right to education for children and youth from marginalized groups who are still facing barriers in education systems due to their vulnerabilities e.g., related to poverty, disability, gender, language.

Felm works with CSOs, FBOs and local churches with the same thematic areas. The church cooperation entails thematic support to theological education, strategical consultation and the supporting of gender justice the church community.

Felm is a faith-based INGO and have been working with Cambodian organizations since 2000. We operate in 20 countries in Asia, Africa, the Middle East and Latin America. We are committed to the safety and protection of vulnerable people and our Child Safeguarding Policy and Code of Conduct applies to all staff. We encourage people from different backgrounds to apply for the position and especially persons with disabilities, people of young age and from indigenous communities.

Type of Contract: Fixed Duration Contract

Line Manager: Country Manager

Working hours: 40 hours/week

Job family: Operation

Stakeholders: partners, government, suppliers, etc.

What we offer

• Good insurance coverage
• Possibility to develop skills and capacities in a large Finnish INGO with a long history of working in over 30 countries
• Good fringe benefits (including paid parental leave)
• Encouraging and supportive team

Job Purpose

Finance officer will provide financial monitoring, grant management, accounting of Felm’s operation in Cambodia, ensuring Felm’s financial management system are effectively implemented in accordance with Felm’s financial policies and procedures. Finance officer ensures that partners meet donor’s reporting requirements and the financial operations are in compliance with Cambodian laws and regulations. Finance Officer will work under the line management of the country director. Finance officer will also collaborate with Felm staff in the region to strengthen good governance and finance with Felm and its partners.

Duties

• Accounting responsibilities
• Supply and Logistics Oversight:
• Ensure compliance with logistics and procurement policies. Provide guidance and support to logistics staff in daily operations.
• Strengthening Internal Controls:
• Assist all staff in enhancing the internal control system to meet organizational and donor compliance.
• Establish clear processes to ensure accountability.
• Develop accounting and expense policies to promote operational efficiency. Identify and resolve invoicing issues, accounting discrepancies, and other financial challenges. Evaluate cost-reduction opportunities for improved financial performance.
• Tax Compliance:
• Liaise with tax auditors to mitigate tax risks and ensure compliance with tax regulations.
• Budget Management:
• Prepare and manage the budget management plan. Monitor cash flow and manage outstanding overdue accounts.
• Financial Analysis and Reporting:
• Perform financial analysis, forecasting, and reporting. Identify and resolve issues, gaps, and variances related to financial performance.
• Accounting System Implementation:
• Ensure the accounting system is effectively implemented according to generally accepted accounting principles (GAAP).
• Cash Management:
• Act as cashier, managing petty cash for daily operational expenses.
• Grants and financial management
• Budget Monitoring
• Monitor budget implementation across various phases. Report to the country manager on spending progress, highlighting any overspending or underspending.
• Financial Reporting
• Prepare financial management reports in accordance with Felm’s standards and donor requirements.
• Internal Controls and Auditing
• Ensure compliance with internal control systems, policies, and donor requirements related to financial management.
• Support Auditing Processes
• Collaborate and support auditing of both Felm and partner financial management systems. Actively contribute to addressing audit findings.
• Partner Assessment and Governance
• Conduct Partner Assessment:
• Collaborate with program officer to evaluate partner governance. Assess legitimacy, organizational structure, and logistics/financial management systems. Identify and analyze associated risks to ensure compliance with Felm’s standards.
• Financial Proposal Review
• Validate financial proposals from partners in consultation with the country director. Ensure alignment with organizational and donor requirements before endorsement for approval.
• Financial Monitoring and Evaluation
• Conduct financial monitoring and evaluation alongside the program officer, based on the established monitoring plan. Make recommendations for improvements or initiate urgent investigations if financial irregularities are suspected.
• Capacity Building
• Offer training and support to partners on financial management. Ensure adherence to generally accepted accounting standards, Felm’s financial management policy, and donor requirements.
• Compliance and Reporting
• Verify compliance with Felm’s financial management system, donor regulations, and legal requirements. Prepare, consolidate, and propose annual budgets for Felm’s operations and financial support to partners.

Requirements

• Accounting degree from an university.
• Minimum 3 years finance and accounting experience, most preferably with INGO.
• Experience in identifying and developing fund raising opportunities
• Strong computer skills Word, Excel, accounting software and AI.
• Strong competencies in managing priorities, complexity, system and legal compliance.
• Standard behavior: humility, respect, integrity, ethicality, and diligence.