Job offer: Hr & Admin Officer

Felm’s extensive experience and solid thematic expertise is in promoting the rights and inclusion of people from marginalized groups with local partners. The long-term goal of Felm is to contribute to improved resilience and inclusion of people from marginalized groups in the program target area with focus on climate resilience, inclusive education and church cooperation. Felms aims at strengthening the right to education for children and youth from marginalized groups who are still facing barriers in education systems due to their vulnerabilities e.g., related to poverty, disability, gender, language.

Felm works with CSOs, FBOs and local churches with the same thematic areas. The church cooperation entails thematic support to theological education, strategical consultation and the supporting of gender justice the church community.

Felm is a faith-based INGO and have been working with Cambodian organizations since 2000. We operate in 20 countries in Asia, Africa, the Middle East and Latin America. We are committed to the safety and protection of vulnerable people and our Child Safeguarding Policy and Code of Conduct applies to all staff. We encourage people from different backgrounds to apply for the position and especially persons with disabilities, people of young age and from indigenous communities.

Type of Contract: Fixed Duration Contract

Line Manager: Country Manager

Working hours: 40 hours/week

Job family: Program

Stakeholders: partners, government, suppliers, etc.

Job Purpose

HR & Admin Officer will work under the line management of the country in collaboration with partners and other relevant key stakeholders to coordinate support functions to Felm program in Cambodia. This role is not limited to human resource function, logistic/administration function, receptionist and government relation functions, but may assist the general functioning of Felm office in Cambodia

Duties

• Human resource function:
• To coordinate day-to-day HR functions at Felm office to ensure efficient execution of the HR management policies, procedures and strategies to support program team and partners if requested.
• Conduct recruitment processes according to recruitment policy and procedure.
• Coordinate and conduct onboarding orientation to new staff with effective and comprehensive induction package including vision, mission, goal, policies, procedures, scope of job, key stakeholders, target areas, etc.
• Recording, updating, storing both soft files and hardcopies all staff documentation ensuring data protection at workplace.
• Prepare workforce planning including all human resource planned activities.
• Keep updated laws and regulations and advise the Country Director about the legal compliance and legal risks associated with Felm’s operation.
• Advise, coordinate and jointly solve all human resource issues at workplace. Mitigate risks from unnecessary escalation and impacting on Felm’s operation, image and reputation.
• Ensuring staff’s health, safety and security at the office as well as travel on Felm’s related work. Monitor the security situation and report to the Country Director immediately if there is a change of situation. Propose appropriate security measure for safety and security of all Felm’s staff in Cambodia. Contribute to update country Welcome Package and Security Plan.
• Be the protocol person in welcoming guest/visitor at Felm office.
• Perform other human resource tasks as required.
• Government compliance
• Prepare invitation letter / visa support letter for Visitor who visit Felm in Cambodia.
• Assist in preparing visa application/extension documents for Felm expatriates' staff and foreign visitors to MOFAIC, immigration office or embassies.
• Liaising and ensuring reports to the respective ministries are submitted in time with the country director.
• Manage all contracts (including preparation and issues) for leases, car rental, ensure that bills for utilities, hotels and transport are paid on time.
• Administrative Function:
• To ensure the office environment professional order, tidiness, discipline, and safe for all staff
• Maintain and update filing/archiving and library.
• Maintain and update suppliers list for office. Manage supplies stock and equipment: check, count, control, record and update report every semester.
• Conduct appropriate procurement process for any goods and services for Felm office in compliance with Felm’s procurement procedure.
• Review and update administration systems as required.
• Overseeing the induction/orientation of staff, including the updating of the Welcome pack.
• Manage and take minutes of meetings.
• Assist Finance officer to release payment to suppliers.
• Update staff contact list and share to relevant stakeholders.
• Translate documents as requested.

Requirements

• Bachelor’s degree in a relevant field
• At least 3 years experiences of similar functions.
• Computer literacy especially Excel and Advance Excel.
• Excellent written and spoken English and Khmer.
• Legal knowledge is most desirable.
• Good working knowledge on procedures, systems and practices in office management.
• Excellent communication and interpersonal skills.