Job offer: Operation Supervisor

We are now looking for qualified candidate to fulfill the position below:

Department: Campus – Operations Department

Reports To: Campus Principal

Supervises: Assistant HR & Admin Coordinator, Admin Officer, Student Materials & Library, Cashier, Cafeteria Officer, Security and Facilities Officer, and School Bus Driver.

Vision: Nurturing a generation of responsible global citizens, ethical leaders, and innovative entrepreneurs, dedicated to building a world filled with happiness and growth.

Mission: We inspire and empower students to achieve their full potential as responsible global citizens, ethical leaders, and innovative entrepreneurs through a trilingual curriculum that employs a holistic student-centered learning environment, project-based, inquiry-based, and experiential learning to foster well-being, academic excellence, and the development of essential 21st-century skills.

Summary:

The Vice Principal of Administration is a versatile and organized professional who ensures the smooth and efficient operation of human resources and administrative functions at the ZYIS campus. This role encompasses a range of responsibilities focused on creating a positive work environment, streamlining administrative processes, and ensuring compliance with ZYIS policies and Cambodian labor laws. The Vice Principal of Administration is a key player in attracting, developing, and retaining a talented workforce that supports ZYIS's mission of providing exceptional trilingual education.

Benefits

ZYIS offers a comprehensive benefits package designed to support your professional growth, financial security and overall well-being.

Duties

• Operational Management
• Oversees daily administrative tasks, ensuring a well-organized and efficient office environment. Manages office supplies, equipment, and resources.
• Prepares and distributes clear and timely internal communications, announcements, and updates to staff members. Maintains open channels of communication with campus leadership and other departments.
• Assists in planning and executing school events, meetings, and activities, ensuring logistical needs are met and that events align with ZYIS's values and mission.
• Financial Oversight
• Assists in preparing and monitoring the campus budget, tracks expenses, and identifies opportunities for cost savings.
• Ensures accurate and timely processing of payroll, expense reports, and reimbursements for campus staff.
• Prepares financial reports as needed for campus leadership, ensuring accuracy and adherence to financial policies.
• Human Resources Support
• Develops and implements recruitment strategies to attract qualified candidates, collaborates with the Head of HR Office on job postings, conducts interviews, and facilitates a smooth onboarding experience for new hires.
• Serves as the first point of contact for employee inquiries, concerns, and grievances. Works with the Head of HR Offic on fostering positive employee relations, conflict resolution, and maintaining a positive work environment.
• Assists in implementing performance evaluation processes, ensuring fairness and consistency. Provides guidance to supervisors on giving feedback and coaching employees.
• Maintains accurate and confidential employee records, including contracts, performance evaluations, and leave records, ensuring compliance with data protection regulations.
• Facilities Coordination
• Coordinates with the Head of Administration Office to ensure campus facilities (classrooms, offices, common areas) are well-maintained, clean, and functional.
• Assists with coordinating vendor services for maintenance, repairs, cleaning, and other facility needs.
• Implements and monitors safety protocols, conducts safety audits, and reports any issues to the Campus Principal.
• Policy Implementation
• Ensures staff members understand and adhere to ZYIS policies and procedures, especially those related to safety, conduct, and reporting procedures.
• Stays up-to-date on Cambodian labor laws and regulations, ensuring that the campus adheres to all relevant legal requirements.
• Provides input and feedback on proposed HR policy revisions, helping to ensure that policies are practical and effective at the campus level.
• General Support:
• Provide operational support, assist with special projects, and undertake tasks as assigned.

Requirements

• Qualifications and Skills
• Education:
• Bachelor's degree in Human Resources Management, Business Administration, or a related field. (Master's degree preferred).
• Experience:
• Minimum of 3-4 years of experience in human resources or administrative roles.
• Experience in an educational setting is a plus.
• Skills:
• Knowledge of Cambodian labor laws and regulations.
• Excellent communication, interpersonal, and organizational skills.
• Proficiency in office software and HR information systems.
• Ability to multitask, prioritize effectively, and maintain confidentiality.
• Fluency in Khmer and English. Mandarin Chinese proficiency is a plus.
• Strong attention to detail and problem-solving skills.
• Strong HR, business development and professional skill.
• Desirable Qualities
• Demonstrates understanding of the unique needs and challenges of the education sector.
• Champions HR initiatives that align with ZYIS's overall goals and objectives.
• Possesses the ability to balance the needs of employees and the organization.
• Demonstrates a passion for ZYIS's mission of cultivating multilingual, globally-minded leaders