Job offer: Human Resource & Office Administrator

Land O'Lakes Venture37 (Venture37) is a 501(c)(3) nonprofit helping communities around the world build economies by strengthening agriculture from farm-to-fork, helping businesses grow, and linking farmers to markets. Since our start in 1981, we have been leveraging nearly 100 years of expertise in crop inputs, agricultural insights, dairy and animal nutrition from our close affiliate, Land O’Lakes, Inc., a farmer-owned agribusiness committed to fulfilling its purpose of feeding human progress. 

Position Summary:

The Human Resources and Office Administrator acts as the HR resource for all HR related systems and processes including supporting the recruitment, hiring, onboarding project staff, and health and safety and ensures overall efficient office administrative operations to support project activities including visiting staff and consultant travel logistics support, fleet management and conducting procurement of goods and services in compliance with HortSafe and Venture37.

Duties

• Human Resources (40%)
• Recruitment:
• Support the employee hiring processes including working with the COP, project management and HQ HR to draft job descriptions, post jobs, prepare offer letters, complete reference and background checks, and communicate new hire information to HQ HR.
• Manage employee on-boarding by facilitating new hire paperwork, starting and maintaining the in-country employment file, assisting the new hire with all onboarding activities, benefits enrollment and tracking new hire probation periods and reviews.
• General HR Activities:
• Provide in-country WorkDay, Venture37’s internal HR Information System (HRIS), support through continuous follow up and problem solving, in addition to supporting managers and employees with general Workday activities.
• Maintain HR-related documents as per Land O’Lakes Venture37’s Record Retention Policy, including the employee handbook, organizational chart, most recent country labor law, social insurances, benefits, organizational policies, holiday schedule and personnel files for all employees.
• Serve as point of contact for Venture37 systems administration including new employee access to systems
• Administration (60%)
• Set up and maintain office filing system and maintain project administrative documentation in office files, on SharePoint (DevLink), OneDrive, and other Venture37 systems per the Project Record Management plan.
• Provide general office logistical management and support, including managing office supplies and asset registries, paying utility bills on time, scheduling suppliers and contractors, making arrangements for meetings, and drafting routine correspondence to relevant program staff.
• Play a key role during staff meetings, taking minutes, tracking action items and providing updates on office operations.