Job offer: Operations and Finance Manager

We are now looking for qualified candidate to fulfill the position below:

REPORTS TO: GHSC-PSM Country Director or his/her designee

LEVEL OF EFFORT: Full-time, long-term

Summary:

Chemonics International seeks an Operations and Finance Manager for the USAID Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project in Phnom Penh, Cambodia. GHSC-PSM is the primary vehicle through which USAID 1) procures and provides health commodities; 2) provides technical assistance to improve partner countries’ management of the supply chain; and, 3) collaborates with key international stakeholders to support global health initiatives. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

The Operations and Finance Manager is responsible for overseeing all aspects of office administration, human resources, procurement, and logistics for the Cambodia GHSC-PSM program in compliance with U.S. government regulations, Chemonics’ corporate and field office policies, and Cambodian law. This individual is responsible for establishing and managing all project finance and accounting procedures in line with USAID rules and regulations and providing the technical staff with operational support. They will liaise frequently with Chemonics’ Home Office project management unit (PMU) in Washington, D.C. to ensure smooth operations of the project.

Supervision

The Operations and Finance Manager will report directly to the Country Director or his/her designee.

Duties

• Finance and Accounting
• Ensure the program’s practices abide by US government accepted accounting procedures, USAID procedures, Chemonics policy, and Cambodian law.
• Prepare proper financial documentation using ABACUS software program, and accurately process expenditures for monthly invoicing to USAID.
• Ensure quality control over financial transactions and financial reporting. Identify and reconcile discrepancies in a timely manner.
• Perform final review and approval of project payments and make accurate recording in financial management software of per diem expense reports, requests for payments, vendor invoices, wire transfer requests, petty cash, and similar financial tasks.
• Liaise with the local bank, reconcile monthly bank statements, and verify all deposits and withdrawals.
• Maintain organization records in an organized and readily available for examination/audit visits.
• Ensure compliance with local laws in all field offices, including statutory and other financial obligations such as taxes, VAT and other fees. This includes managing the processing of VAT exemption and reimbursement for the program.
• Submit the monthly wire transfer payment request on time and with the required documents included to the PMU as backup.
• Perform other finance and accounting duties as required.
• Operational Support
• Liaise with local entities such as project bank, tax registration and local business authorities, and ensure registrations and certifications are up to date and compliant.
• Manage office procurements, including issuing RFQs and RFPs, obtaining and reviewing price quotes from suppliers, writing selection memos, negotiating with suppliers as necessary, overseeing the delivery and inspection of goods, and collecting and filing all relevant procurement documents in accordance with Chemonics processes and procedures for field office procurement.
• Maintain tracking systems for inventory, procurements, and personnel.
• Oversee the recruitment processes in compliance with Chemonics established procedures including but not limited to supporting development of job descriptions and interview questions, shortlisting and pre-screening candidates, scheduling interviews and conducting reference checks, negotiating offers of employment, and collecting required documentation from candidates and filing paperwork appropriately.
• Manage all onboarding processes to ensure new hires are provided with adequate training and orientation regarding the project and relevant Chemonics policies in order to perform the job to the best of their ability.
• Ensure strict compliance with USAID regulations and Chemonics’ standard policy and procedures at all times.
• Assist with updating project procedure and policy manuals as necessary and in coordination with the Chemonics home office.
• Support the timely completion of any other administrative, operations, or contractual tasks as assigned by the regional country director or his/her designee.

Requirements

• University degree in accounting, business, commerce, or related field
• Minimum of four (4) years of experience with accounting, operations, finance, and/or logistics; experience with USAID projects preferred.
• Knowledge of USAID regulations and procedures, especially procurement and cost accounting principles.
• Knowledge of Cambodia operating environment preferred, including registration, taxes, and labor law.
• Strong administrative, organizational, and written and verbal communication skills required.
• Strong PC skills to include knowledge of Microsoft Word, Exce1, PowerPoint, Outlook, internet research and database use required.
• Must be authorized to work in Cambodia.
• Written and spoken fluency in English and Khmer required.