Job offer: Procurement Officer

The Mekong River Commission (MRC) is the inter-governmental organization, working with the governments of Cambodia, Lao PDR, Thailand, and Viet Nam to address common interest, jointly manage shared water resources, and promote sustainable development of the Mekong River.

As a regional facilitating and advisory body, governed by water and environment ministers of the four countries, the MRC aims to ensure that (a) Mekong water resources are managed and developed in the most efficient and sustainable manner for the mutual benefits all Member Countries and (b) any harmful impacts on people and the environment in the Lower Mekong Basin are minimised.

To support our operation, the MRC Secretariat is now recruiting a highly qualified candidate for the two positions below:

DIVISION: Administration Division

POST LEVEL: M-11

JOB SUMMARY/JOB STATEMENT

The job holder is responsible for the procurement of MRC goods, services and works. He or she is responsible for undertaking procurement procedures, drafting of the resulting contracts and ensures that deliveries, payments, execution of bank guarantees and other financial contract instruments are done according to the contract modalities.

Duties

• Under the direct supervision of the Division Director and technical guidance of the Chief Finance Officer, the incumbent performs the following duties:
• Conduct bidding for purchasing of works, goods and services in accordance with MRCS procurement procedures including preparation and review of requests for proposals, process specifications, public advertisements and assistance to proposal evaluations;
• Establish and administer contracts for purchase of works, goods and services. Develop and maintain standard contracts and bidding documents suitable for MRC;
• Liaise with concerned staff to establish a quarterly or yearly procurement plan to ensure the organization’s requirements are met and the work of the procurement staff is properly organized;
• Maintain a database of trade information on quality and price of available products and services. Introduce the relevant contract information into MRC’s financial management system;
• Negotiate with suppliers to ensure that competitive prices, credit terms and discounts are offered and arrange delivery schedules;
• Review and certify payment of invoices related to procurement activities;
• Supervise day-to-day activities including overseeing shipment of personal effects of staff and custom clearance arrangement, official licenses requisition, purchase order, etc.;
• Prepare specific procurement related reports when required by MRCS’ management or MRC’s Development Partners. Provide the information as required by MRC’s auditors;
• Perform other related duties as may be assigned by the Director of Administration Division.

Requirements

• Certificate
• A University degree (bachelor or higher) in one or more of the following disciplines: business administration, management or business law. A Master degree is desirable.
• Additional certificates
• TOEIC certificate with 600 points and over is required. An equivalent internationally recognized certificate or a university degree from an internationally recognized academic institution whose instruction is in English may also be considered.
• Experience
• Seven years of progressive experience in procurement related position and experience of contract preparation preferably in an international/ regional development cooperation context;
• Experience in freight forwarding, shipping and custom clearance is an advantage;
• Experience in contacting in-bound and out-bound suppliers