Job offer: Academic Assistant

We are now looking for qualified candidate to fulfill the position below:

OFFICE/BRANCH : Academic/ Forest Hill International School

REPORTS TO : Coordinator

SUPERVISES : Teacher Assistants

POSITION SUMMARY

The Academic Assistant is responsible for ensuring the smooth and efficient running of daily class operation, communication with parents, incident and accident reports.

Duties

• ESSENTIAL FUNCTIONS
• Creates and monitor the attendance;
• Calls to parents for student lateness and absent and school events;
• Informs to parents about student’s incident and accident;
• Monitors student’s safety and hygiene;
• Does weekly and monthly report to School Principal;
• Inducts new teacher assistants into the School Programme Process;
• Works closely with the Leadership Team and teachers to ensure continuous improvement of the program quality;
• Collaborates with Marketing and other departments to promote the school's learning programs;
• Manages class schedule and attendance, including creating new and editing, assigned by Programme Coordinator;
• Works closely with the Front Desk for parent complaint, advice and suggestions;
• Assists in implementing student orientation and registration activities;
• Acts to upgrade own professional knowledge and skills;
• Assists to define and disseminate information about school disciplinary policies and procedures to parents, students and academic staff;
• Assists in supervising and maintaining auxiliary services and use community resources to supplement the school program;
• Promotes and maintains open communications, positive student attitudes, respects dignity, worth of academic staff and students;
• Assists in completion of records and weekly reports and in the supervision and inventory of necessary supplies, textbooks, equipment and materials of Early Year Program;
• Acts to upgrade own professional knowledge and skills;
• May do other tasks assigned by School Principal;
• HIGHEST PRIORITY
• Respects and abides by Forest Hill International School vision, mission, goals and all policies, guideline, and quality management systems;
• Coordinates daily academic operations within the school;
• Follows and improves issues for the students and teachers;
• Coordinates and suggests recommendations for school;
• Provides communication networks to WEG & operations groups;
• Handles hospitality work for Forest Hill and WEG;
• DECISION-MAKING AUTHORITIES
• Acts as one of the leaders of the school to implement an effective internal operation;
• Coordinates in preparing tasks to all staff under his/her supervision;
• Makes sure to provide an effective school environment to people;
• Orders & follows materials based on actual demand & budget approved and concurred from School Principal;
• Considers over operating activities, based on the budget approved;
• Considers overall Academic operating work with Early Years Program Manager;

Requirements

• Education Background
• Bachelor’s Degree, preferably in Education and Management;
• Work Experience
• Minimum of two-year experience in teaching;
• Minimum of one-year experience in Academic Administration preferred;
• Computer knowledge (Ms. Office, internet & email, & Ms. Project);
• Language
• Good English Proficiency;
• Technical Competencies and Skills
• High level of diplomacy & confidentiality required;
• Good knowledge of school curriculum and education environment;
• Need to stay focused and organized with all admin issues and team;
• Leadership and Communication Skills/Personality Qualities
• Strong organizational, communication, report writing, decision-making, conflict solving, & facilitating skills, & good interpersonal skills;
• Demonstrates ability to work independently, trustworthily, & collaboratively;
• Being able to quickly solve the issue is required;
• Corporate Competencies
• Strong commitment to Westline Education Group’s Mission, Vision and Values;
• Respects and abides by WEG’s management policies, academic regulations, policies and procedures and guideline;
• Sensitivity and adaptability towards culture, gender, religion, race, nationality, and age;