Job offer: Accounting and Administration Officer

Free To Shine exists to prevent school-aged girls being trafficked into the commercial sex industry in Cambodia. We achieve this by focusing on strengthening family and community systems to prioritise the safety and education of their children.

REPORTS TO Operations and Finance Manager

HOURS 8am – 5pm Monday to Fridays, with a one hour lunch break.

PURPOSE

The role of the Accounting and Administration Officer is to support the Operation and Finance Manager and the Leadership Team with day-to-day accounting and administrative functions at Free To Shine. The Accounting and Administration Officer plays a key role in ensuring administrative and accounting tasks are completed on time, recording accounting transactions properly and helping the organisation run smoothly.

REMUNERATION AND CONDITIONS

• Unspecified duration contract
• USD $300 per month before tax
• All public holidays as specified by the government
• 18 days paid Annual Leave
• 7 days Special Leave (which includes sick leave) (pro-rata for part time)
• Local health and accident insurance

In compliance with our Child Protection Policy and our commitment to protecting against sexual exploitation and abuse, all applicants will require a Police Check and a behaviour certificate.

Duties

• Accounting
• Record petty cash book and prepare weekly and monthly cash counts, and reconcile it.
• Tracking and recording all expenditure, including advances and settlements.
• Timely payment of rent and utilities.
• Timely purchase of office supplies.
• Purchase employee uniforms.
• Stock control and monthly count and report.
• Posting petty cash records into in Quickbooks
• Assist OFM with preparing monthly tax e-filling and other accounting documents.
• Make recommendations to the Leadership Team for example; expenditure for motor maintenance or office repairs.
• Administration
• All administrative tasks to help with program, operations and fundraising.
• Assist leadership team with the completion of ACFID tasks (Australian Council for International Development)
• Record, monitor, process, and reporting on employee leave.
• Assist with incoming and outgoing correspondence such as letters, reports and office phone calls.
• Assist with procurement and stock control of girls’ program supplies and office supplies (including drinking water, cleaning supplies and repairs).
• Assist with basic translation of written documents from English to Khmer, or Khmer to English
• Assist to manage health and vehicle insurances.
• Assist Operations and Finance Manager with asset management.
• Keep an up-to-date contact list (Ministries, service providers, vendors, landlord).
• Prepare the Local Authority reports.
• Record distance traveled by motorbikes.
• Visa support for international staff.
• Assist with filling, scanning and printing documents.
• Other administrative duties as directed.

Requirements

• QUALIFICATIONS AND EXPERIENCE
• 3 years’ work experience in administration, finance or bookkeeping required.
• Bachelor degree highly desirable, preference given to Bachelor degree in Finance, Accounting or equivalent
• REQUIRED SKILLS & QUALITIES
• Professional, honest and reliable.
• Computer skills in QuickBooks, Excel, Microsoft Office.
• Highly organised and excellent time management.
• Good attention to detail.
• A positive attitude.
• Fluent in English desirable
• Understanding of the NGO sector would be an advantage.