Job vacancy Finance and Admin Assistant – Internship

Bayon Education & Development NGO, usually called “Bayon School” in English or “Ecole du Bayon” in French”, is a local NGO that has been registered with the Ministry of Interior (MOI) of Cambodia on March 25, 2015, which is under fully financial supporting from Ecole du Bayon NGO in France.

Bayon Education & Development NGO is a qualified education development organization with programs focused on two main areas:

• A Khmer General Education for the Poorest Children.
• A Technical Vocational Education & Training for young people from the disadvantaged family of Cambodia.

Bayon Education & Development NGO operates its several programs in Cambodia which head office is located at Taphul road, Sangkat Svay Dangkun, Krong Siem Reap, Siem Reap province, Kingdom of Cambodia. Presently, Bayon School is working on four important programs as follow:

1. Primary School: Offering free education from kindergarten to grade 6 for underprivileged families in the Angkor Thom temple vicinity, along with complementary projects in green farming and healthcare.
2. Follow-up Program: Assisting students in transitioning from grade 6 to university through essential support like school materials, bicycles, financial assistance, workshops, and coaching.
3. Pastry School: Providing vocational pastry and bakery training to underprivileged women, with a comprehensive 12-month curriculum.
4. Green farming program : Its objective is to involve families of students at the primary school to grow organic vegetables on their land and family income generation.
5. Agroecology School: Launched in 2021, this program offers specialized vocational training in agroecological practices for underprivileged individuals, focusing on sustainable agriculture and community development.

Location: Siem Reap (Taphul village, Sangkat Svay Dangkum, Krong Siem Reap)

Period: October 2024 to February 2025.

Main Job Duties

The role of the Finance and Administration Assistant internship is to work and support the finance and administration officer in charge of finance and accounting inside the organization. Specific tasks include general administration, accounting operation and other specific tasks from line manager.

He/she is under the direct supervision of Finance and Administration Officer and reporting operational to the hierarchy position such as Senior Finance & Administration officer and Finance & Administration Manager of NGO. T

erms and Conditions:

• Full-time Fixed Duration Contract (FDC) 5 months from October 2024 to February 2025
• Severance Pay
• NSSF & Private Insurance (Health care & Accident)
• Working hour 8hours/day (40 hours per week)
• Staff leave (compline with Cambodia Labour Law)

Duties

• Accounting (45%)
• Daily Accounting Operation (20%)
• Daily payment to staff and suppliers
• Prepare payment for suppliers such as water supply, electricity, internet service provider and other suppliers are required.
• Weekly canteen payment with the cook at Pastry school and Primary school. Check the entire invoice and compare it with the canteen settlement form. Make sure the entire invoice has the signature of cook, and on the canteen, cash settlement form has the certified by their line manager and approved by the Program Director.
• Daily cash received from the coffee shop, make sure that the sale income summary form and cash received are correct. Double-check the coffee shop sale receipt with POS system.
• Other cash received from the donor or direct donation.
• Accounting Software & Database Management (20%)
• With support of finance and administration office, daily records and posting all the accounting transactions (expenditures and income) into Cash Books.
• Maintenance for Cash Book report (excel file) such as performing weekly and monthly backup and updated.
• Monthly backup and update the Cashbook system into the external transcend.
• Petty Cash Control (20%)
• Daily/Weekly/Monthly Cash counting with finance and administration officer to make sure there is no difference between cash in the safe and cash in the reports.
• Ensuring the security and safety of cash moving and keeping.
• Ensuring no fraud, stealing, and threats of cash happen in the organization
• Make sure that keep money in the safety place at all times, to prevent any losses, or theft.
• Keep cash in safe with cash policy for Minimum and Maximum cash hold.
• Support on Tax Declaration (10%)
• Help finance and administration officer to prepare the tax declaration document for Tax Department such as:
• Record all the invoices into excel file.
• Help to posting any income and expenses in to the system E-filling
• Administration and Other tasks work (30%)
• Collect all the staff leave form from all the staff by their line manager every the end of the month.
• With support from finance & administration officer prepare the Nation Social Security Funds (NSSF) document and the monthly payment.
• Purchase Office supply (coordinate and prepare the monthly purchasing the office supplies for the staff of any needed).
• Purchaser: support to purchase the material or supply for other program of BED.
• Other tasks required by the line manager.

Requirements

• Minimum 1 years’ experience on finance and accounting
• Bachelor degree or in year 2 at university with related field
• Good in English (working resealable-listen, speaking and writing skills)
• Computer skills (Word, Excel, internet, email)
• Good team spirit, team building, helpful person, and flexibility.
• Creative, initiative, and active person
• Strong interest in development in NGOs sectors.
• Independent and high responsibility person.
• Friendly (professional in the communication)
• A person is willing to work under pressure and multi-functions.