Job vacancy Interim Finance and Admin Manager

Passerelles Numériques (PN) is a non-profit organization dedicated to enabling highly disadvantaged youths, through their abilities and their commitment, to access education and technical and vocational training in the sector of Information Technology. We work to build strong employability which will allow them and their families to escape poverty in a sustainable way, and contribute to the social and economic development of their countries.

Established in Cambodia, the Philippines, Vietnam, and Cambodia, Passerelles Numériques currently trains more than 600 students and employs around 100 people based in these three countries including a small team in France. Since 2005, PN has produced more than 2 600 graduates.

Passerelles Numériques Cambodia was the first project to be launched in 2005, in Phnom Penh. PNC offers two IT training programs in System and Network Administration (SNA) and Web Programming (WEP), based on a holistic educative approach including technical and soft skills, and a personal development program.

In addition to our training program, we are also working other projects including NomadLab. Nomadlab is our solution toward the digital divide issues in Cambodia by giving youth the access to digital tools with an offline solution to rural communities to support their digital literacy, digital skills development and their scholar education.

We are now looking for qualified candidates to fulfill the positions below:

Reporting to: Interim Finance/Admin Manager

Status: Local Contract

Start date/ duration: November 2024, Fixed Duration Contract (5 months)

MISSION

The Finance/Admin manager will be reporting to the Country Director and Global Finance Director.

STATUS AND CONDITIONS

• Contract: FDC
• Salary: Negotiated upon experience
• Annual Leave: 2 days per month
• Working day: Monday-Friday
• Seniority indemnity: Based on labor laws
• Public holiday: Based on Labor Laws
• Insurance: NSSF and private insurance
• Environment: Multicultural team setting (Khmer, French)

Duties

• Her charge is mainly to:
• Administration, Purchasing & Maintenance
• Relationship management with local authorities (MOEYS – Ministry of Education, Youth and Sport, MFA – Ministry of Foreign Affairs, CDC – Cambodia Development Councils, etc)
• Support events with other departments, such as graduation ceremonies, career forums, etc.
• Manage premises and infrastructure – building/equipment repairs and maintenance.
• Ensure that all necessary administrative documentation is maintained and updated on the dedicated drive.
• Accounting & Finance Management
• Produce monthly and yearly Balance Sheet and P&L report
• Ensure that all accounting vouchers are coded and booked properly in the accounting system Quickbook Online
• Ensure the accounting system is in accordance with French accounting principles and following the PNC accounting Process
• Follow-up fund/donation/contribution to receive or to disburse
• Ensures that the monthly closing is properly organized, including payroll and local taxes
• Ensure that all transactions are correct, paid on time and sufficiently documented.
• Review and process the monthly/yearly tax declaration and ACAR declaration.
• Ensure the organization is fully compliance.
• Maintain and update all financial administrative documentation on the dedicated drive.
• Manage PNC cash and control the treasury plan
• Supervise cash outflows (advances, cash) and safe management.
• Manage bank accounts
• Manage cash flow plan and ensures sufficient funds are available to manage operations.
• Prepare the cash request and transmits it to the Country Director and Group Finance Manager.
• Budget Management
• Ensure that all department managers understand the importance of the budget and how to make a budget plan
• Prepare the detailed PNC yearly budget plan and the quarterly revised forecasts
• Perform variance analysis between budgeted and actual costs
• Monitor the monthly budget
• Track expenses by department, presents the findings to managers and helps them draw up an appropriate action plan
• Perform ad hoc financial analysis and cost calculation according to the identified needs
• Write reports
• Report preparation upon request
• Prepare financial reports for third parties when required and ensure compliance with local reporting requirements
• Assist the writing and formatting of financial part for funding requests/proposal as needed
• Support the audit
• Conduct the financial audit of the local entity by the Cambodia statutory auditor, in collaboration with the Group Finance Director.
• Actively participate in the global audit of the association by the PN Group auditor, in collaboration with the Group Finance Director and the financial managers of other Group entities.
• Take an active part in the audit of the project at the end of phases 1 and 2, in collaboration with the Group Finance Director.
• Manage the Finance and Administration Team
• Administration/HR officer
• Accounting and Finance officer
• Cleaner
• Security guard

Requirements

• EDUCATION
• A degree in Finance/Accounting or equivalent, preferably with a professional accountancy qualification
• 10 years of experience in accounting and 5 years’ experience in management role.
• Very Good level of English (spoken and written language will be English)
• Knowledge of French is a plus (but not compulsory)
• Strong analytical and synthetic skills
• Rigorous, well organized, autonomous and proactive
• Ability to work as a team member in a multicultural environment
• Eager to learn, to adapt to new situations and take up challenges
• Willingness to work with IT professionals and with students
• Good skills of Microsoft Word, Excel, PowerPoint…