Job vacancy Secretary

We are now looking for qualified candidates to fulfill the position below:

The secretariat assists the CamTax board members and other assigned managers in all their respective activities, particularly all administrative and secretarial work, such as the organization and monitoring of diaries, the management of mail, the preparation and organization of meetings, the drafting of correspondence, the processing of specific files, and the and the organization of events organized on campus.

Duties

• Assist in sending informative emails to internal and external recipients, ensuring clear and accurate communication
• Prepare various documents including memoranda, decisions, minutes of meetings, and administrative letters such as certificates of attendance and residence
• Perform general office tasks such as photocopying, scanning, and mailing documents as needed
• Manage all incoming and outgoing correspondence, contracts, agreements, and other official documents
• Classify and organize documents to maintain an efficient filing system
• Translate documents from English to Khmer (or vice versa) or liaise with translation consultants as required
• Maintain office supply inventories and coordinate procurement as needed
• Manage and verify employee mission orders, including checking, submission for signature, and transmission to relevant parties
• Arrange travel requirements including booking flight tickets, hotels, and taxi services, venues, as required
• Maintain the booking calendar for meeting rooms and coordinate scheduling as necessary
• Assist in organizing and arranging meetings, conferences, and courses, both nationally and internationally
• Perform any other duties assigned by the Administration and Management to support the smooth functioning of the office

Requirements

• Proficient proficiency in both Khmer and English, both orally and in writing, is mandatory
• A bachelor's degree in a discipline related to business administration
• Experience in administration for one to two years
• Utilise Microsoft Office, Outlook, and Khmer typing, among others
• A familiarity with the application of social media to business (will be joining the communication team)
• Effective organisation and planning (to facilitate daily operations)
• Volatility and proactivity
• Capability to operate independently and in a team
• Capability for rapid acquisition of new skills, adaptability, and flexibility
• Demonstrate personal initiative
• A combination of rigour and professional consciousness
• Integrity and the capacity to maintain confidentiality
• Proficiency in operating conventional office apparatus
• Outstanding written and verbal communication abilities